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Adding Vendors

Vendors are businesses and people who regularly sell you goods and services. When you enter vendor information in QuickBooks, you have all the details you need to contact your vendors, prepare purchase forms, process year-end 1099 forms, write checks, and create reports of your company's spending. You might have set up many of your company's vendors when you worked through the EasyStep Interview. You can add to that list at any time, either with the process described here or “on-the-fly,” as described later in this chapter.

Enter Vendor Address Information

Open the Vendor list by selecting Vendor List from the Lists menu or the Vendors menu. You can also click the Vendors icon on the Vendor Navigator. Open the New Vendor window by pressing Ctrl+N or by clicking the Vendor button at the bottom of the New Vendor window and selecting New.

Enter a name for the vendor. This is the name you will use to select the vendor from your vendor list. It doesn't have to be the name printed on vendor forms or checks.

If a balance is due to this vendor at your company's QuickBooks start date, enter the amount and the start date in the space provided.

Enter the vendor's legal name in the Company Name field. This is the name that appears on forms you prepare for this vendor.

Enter the name of a personal contact, if applicable, and the mailing address of the vendor. This address appears on forms you prepare for this vendor.

Enter other pertinent information that you want to save, such as an additional contact name, telephone and fax numbers, email address, and so on.

If there is a name other than the Company Name that needs to appear on checks to this vendor, enter that name in the space provided.


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