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Chapter 15. Using the Address Book > Customizing the Address Book Window - Pg. 283

Using the Address Book 2. 283 3. Choose Tools, Send Mail or click the Send Mail button to start composing a mail message. If there is an email address in the selected record, it's automatically inserted into the message. Finish creating the message, and then send it as you normally would. Customizing the Address Book Window The default display settings in the Address Book window might not be very useful to you, so you might be looking for a way to alter the display to make it easier to find information. You can do this in several ways: You can change the column headings and display different fields, or you can sort the records to group certain records together. You can also set a filter and specify what criteria must be met for a record to be displayed. To change the fields (columns) displayed in the records list 1. Right-click a column heading to display the Columns dialog box. A list of all the fields appears (see Figure 15.8). These settings can vary among address books. Figure 15.8. Mark the fields that you want displayed in the record list in the Columns dialog box. 2. Place a check mark next to each of the fields that you want to see listed. These settings "stick" with the address book, so you can customize the display of fields for each address book. Sorting address book records is one way to group related records together. After they are grouped together, you can quickly select them and work with the records as a group. For example, you might want to work with only those records in a certain state. Sorting in ZIP Code order can help you organize your records for a bulk mailing. To sort the address book records 1. Click the column heading for the field by which you want to sort. You can now select the sorted records for printing, email, or merging. For example, you can print labels in ZIP Code order if you sort the records by ZIP Code before selecting them. Click the column heading again to reverse the sort (ascending to descending and vice versa). The arrow on the column heading shows you which direction the sort is done. 2.