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Chapter 2. Using Shared Office Tools > Comparing and Merging Documents

Comparing and Merging Documents

You can compare documents to graphically indicate changes between different versions of a document. The changes can be merged into one document or viewed for comparison. For example, you can compare a newer version of a document with an older one to view the differences. When you compare or merge documents, the text that differs between the two versions will be highlighted in a different color or with track reviewing marks.

Compare and Merge Documents

Open a document which you want to compare and merge.

Click the Tools menu, and then click Compare And Merge Documents (Word) or Compare And Merge Presentations (PowerPoint) or Compare And Merge Workbooks (Excel).

Select the document you want to compare and merge.

Click Merge or OK. In Word, you can also click the Merge button list arrow, and then click one of the following:

  • Merge to display the results in the original document.

  • Merge Into Current Document to display the results in the newer document that is currently open.

  • Merge Into New Document to display the results in a new document.


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