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Chapter 14. Presenting Data with Access > Previewing and Printing Information

Previewing and Printing Information

Before printing, you should verify that the data you want to print looks the way you want. You save time, money, and paper by avoiding duplicate printing. Print Preview shows you exactly how your data will look on each printed page. The Print Preview toolbar provides the tools you need to display the look of each page. You can print a report, a table, a query, or any data in a single step using the Print button, in which case Access prints a single copy of all pages in the report. If you want to print only selected pages or if you want to specify other printing options, use the Print command on the File menu.

Preview Data

In the Database window, click the report, form, table, query, or any data you want to preview.

Click the Print Preview button on the Database toolbar.

Use the One Page, Two Page, or Multiple Page buttons on the Print Preview toolbar to view the data.

Use the record navigation buttons (First, Previous, Record Selection box, Next, and Last) to display pages.

To print from the Print Preview window, click the Print button on the Print Preview toolbar.

When you're done, click the Close button on the Print Preview toolbar.


PREVIEW

                                                                          

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