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Chapter 1. Getting Started with Office > Saving a File with Different Formats

Saving a File with Different Formats

A file type specifies the document format (for example, a template) as well as the program and version in which the file was created (for example, Office Excel 2003). You might want to change the type if you're creating a custom template or sharing files with someone who has an earlier version of a program. You use the Save As dialog box to change the file type for a document. The Save As Type list arrow displays a list of the available formats for the program or current selection. In Office programs like Outlook and Access, which use different types of objects, you need to select the item before you can save it with a different format.

Save a File as a Different Type

Select the item you want to save (in Outlook or Access).

Click the File menu, and then click Save As.

Click the Save As Type list arrow.

Click the file type you want.

You can select file types for previous versions of Office programs.

Click Save.


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