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Creating Labels

You can use a data document to create more than one kind of merge document. For example, you can use a data document to print mailing labels or envelopes to use with your mailing. The process for creating mailing labels is similar to the mail merge process for form letters, except that you insert the merge field into a main document that contains a table with cells in a specific size for labels. During the process for creating mailing labels, you can select brand-name labels in a specific size, such as Avery Standard 1529. After you merge the data into the main document with the labels, you can print the labels on a printer.

Create Labels Using Mail Merge

Click the Tools menu, point to Letters And Mailings, and then click Mail Merge. The Mail Merge task pane opens. Step 1 of 6 appears on the task pane.

Click the Labels option, and then click Next at the bottom of the task pane. Step 2 of 6 appears on the task pane.

Click a starting document option button (such as Change Document Layout), and then click Label Options.

Select the label options you want, click OK, and then click Next at the bottom of the task pane. Step 3 of 6 appears on the task pane.

Click a recipient option button (such as Use An Existing List or Type A New List), click Browse, double-click a data document, click OK to select the mail recipients, and then click Next at the bottom of the task pane. Step 4 of 6 appears on the task pane.

Click in the first label of the document, and then click one of the field items on the task pane (such as Address Block or Greeting Line), select the options you want, and then click OK.

Click Update All Labels, and then click Next at the bottom of the task pane. Step 5 of 6 appears on the task pane.

Preview the data in the letter and make any changes, and then click Next at the bottom of the task pane. Step 6 of 6 appears on the task pane.

Click Print.

Click a Print Records option and then click OK.

When you're done, click the Close button on the task pane, and then save the form letter.


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