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Setting Up Items

Items are the things your company sells. They include services you provide, products you manufacture or purchase for resale, and other charges such as shipping and sales tax. Anything you list on an invoice is considered an item. Just as with the income and expense accounts, you can choose to enter your items during the EasyStep Interview process or enter items after the interview is completed. Any items entered in the interview can be edited later if you need to make changes. The types of items you are asked to enter during the interview include service items, noninventory part items, other charge items, and inventory part items. The steps here show how to enter inventory part items, which are the items your company keeps on hand in inventory. The setup process is similar for the other types of items.

Set Up Inventory Part Items

Enter a name for the inventory part item you want to set up. This is the name you use when describing this item in your inventory.

Enter a sales description for this inventory item. This is the name that appears on an invoice when someone purchases this item.

Enter a sales price for this item. This is the price at which the item is normally sold to a customer.

Indicate whether this item is subject to sales tax.

Did You Know?

Entering a sales price is optional. If this price varies from one customer to the next, you might want to leave the sales price field blank and enter the correct price on the customer invoice each time you sell this item.

See Also

See Chapter 6, “Collecting and Paying Sales Tax,” on page 117, for information on how sales tax is applied to inventory items and which customers are affected by this charge.

Indicate the income account your company uses to reflect the revenue from the sale of this inventory item.

Enter the description you use when purchasing this item from a supplier.

Enter the cost you pay when you purchase this item from a supplier. If the cost varies each time you purchase the item, you can leave the cost area blank.

If you want QuickBooks to remind you when to reorder this inventory item, enter the number at which you want to receive a reminder.

Enter the number of pieces of this item you have on hand as of the start date for your company.

The value of this starting inventory is calculated automatically.



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