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Preparing W-2 Forms

All employers are required to provide employees with a Form W-2, Wage & Tax Report, each January summarizing the prior year's wages and withholding. You can prepare the W-2 Form in QuickBooks and print from QuickBooks directly onto government-supplied W-2 forms.

Prepare W-2 Forms

Select Process Payroll Forms on the Employees menu.

Click the Form W-2 option.

Click OK.

Click a check mark to the left of each employee who is to receive a W-2 form, or click the Mark All button to check everyone's name.

Click the Review W-2 button.

Review each W-2 form, clicking Next after each review is completed.

Double-click any amount that needs to be adjusted, making the appropriate adjustment in the dialog box that appears.

Click OK when all forms have been reviewed.

Click Print W-2s when all W-2 forms have been reviewed.

Click OK to proceed with Printing; then click Print when the Print W-2s dialog box appears.


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