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Chapter 15. Share Information Between Pr... > Using an Access Database to Create W...

Using an Access Database to Create Word Documents

Access is a great program for storing and categorizing large amounts of information. You can combine, or merge, database records with Word documents to create tables or produce form letters and envelopes based on names, addresses, and other Access records. For example, you might create a form letter in Word and personalize it with an Access database of names and addresses. Word uses the Mail Merge task pane to step you through the process. Mail merge is the process of combining names and addresses stored in a data file with a main document (usually a form letter) to produce customized documents.

Insert Access Data into a Word Document

In the Access Database window, click the table or query you want to use.

Click the OfficeLinks button on the Database toolbar.

Click Merge It With Microsoft Office Word.

Click the linking option you want to use.

If you choose to link data to an existing document, double-click the name of the file in the Select Microsoft Word Document dialog box.

Click OK, and then follow the steps in the Mail Merge task pane.

In Word, enter text, and then format it as needed.

To add fields, click one or more of the items in Step 4 of 6 in the Mail Merge task pane.


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