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Creating a Table

A Word table organizes your information into rows and columns. The intersection of a row and column is called a cell. You can create a table from existing text separated by paragraphs, tabs, or commas, or you can draw a custom table with various sized cells and then enter text. Once you create your table you enter text into cells just as you would in a paragraph, except pressing Tab moves you from cell to cell. The first row in the table is good for column headings, whereas the leftmost column is good for row labels. To enter text in cells, you must move around the table. Knowing how to select the rows and columns of a table is also essential to working with the table itself. If you decide not to use a table, you can convert it to text.

Create a Table

Position the insertion point where you want to create a table.

Click the Table menu‚ point to Insert‚ and then click Table.

Enter the number of columns (vertical) and rows (horizontal) you want.

Click the option to adjust the table size.

Click OK.

Create a Table from Existing Text

Select the text for the table.

Click the Table menu, point to Convert, and then click Text To Table.

Enter the number of columns.

Click the option to adjust the table size.

Click a symbol to separate text into cells.

Click OK.

Draw a Custom Table

Click the View menu, point to Toolbars, and then click Tables And Borders.

Click the Draw Table button on the Tables And Borders toolbar.

Draw the table.

  • A rectangle creates individual cells or the table boundaries.

  • Horizontal lines create rows.

  • Vertical lines create columns.

  • Diagonal lines split cells.

If necessary, press and hold Shift, and then click one or more lines to erase them.

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