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Chapter 12. Using Outlook with Other Pro... > Using Outlook Data in Other Programs

Using Outlook Data in Other Programs

There are times when you can use your Outlook information in other programs. For instance, you might want to use the information in your Contacts folder to create a spreadsheet of your customers in Excel. You can export data from Outlook to other programs, such as dBase, Microsoft Access, Excel, Word, PowerPoint, and FoxPro. When you need to use information you already have stored in Outlook with other e-mail programs, you can export the information to the other e-mail program. As with other export activities, you use the Import and Export Wizard. One file format you can use to convert Outlook data before exporting it to another e-mail program is a comma-separated value file. This text file takes Outlook contact fields, such as first name, last name, and address, and stores them separated by commas. This format is excellent for converting Outlook data for import into another e-mail program like Outlook Express.

Export Information from Outlook

Click the File menu, and then click Import and Export.

The Import and Export Wizard starts.

Click Export To A File, and then click Next.

Select the file type for the exported data, and then click Next.

Select the folder from which you want to export the data, and then click Next.

Enter the file name and location of the file to be exported, or click Browse, navigate to the location where you want to save the file, enter a file name, click OK, and then click Next.

Select the action to be performed, and then map the fields if necessary.

Click Finish.


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