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Archiving Messages

Archiving compresses messages into files that are stored on your hard drive. You can archive messages manually or automatically using AutoArchive. This Outlook tool automates the task of archiving your messages (as well as files and folders) based on a period of time you set. For example, you could archive all the messages you sent in the last six months. Archived items are saved in the personal store (.pst) file format. This format compresses the message so it takes up less space. It also stores the file on your computer and not on the e-mail server.

Set Inbox Archive Options

In Mail view, click Inbox.

Click the Tools menu, and then click Options.

Click the Other tab.

Click AutoArchive.

Select the Run AutoArchive Every x Days check box, specify the number of days, and then select the Prompt Before AutoArchive Runs check box.

Specify the options you want for during the AutoArchive.

Click OK.

Click OK.

Did You Know?

You can retrieve an archived file. Click the File menu, and then click Import And Export to start the Import And Export Wizard. Select the Import From Another Program Or File option, click Next, click Personal Folder File (.pst), click Next, click Browse, navigate to the folder where the archive is stored, double-click the archive, click Next, and then click Finish.

You can set AutoArchive for individual folders. Right-click the folder, click Properties, click the AutoArchive tab, specify the settings, and then click OK.


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