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Chapter 3. Managing E-Mail Messages > Using Search Folders

Using Search Folders

Outlook's search folders are another way that Outlook makes managing mail easier. Search folders are not like the folders that you create or even like the Outlook default folders. Search folders store information about your messages, without having to move the messages to a specific folder. There are several search folders already created: For Follow Up, which displays the message you flag; Unread Messages, which displays the unread mail you have accumulated; Large Messages, which displays messages by size (largest to smallest). You can also create a search folder for the messages that meet your specific criteria.

Customize a Search Folder

Right-click the search folder you want to customize, and then click Customize This Search Folder.

Click Criteria.

Select the options you want.

Click OK.

Click OK.

Did You Know?

You can send e-mail with tracking and delivery options. To create a new mail message, click the Options button on the Standard toolbar, select the delivery options or the tracking options you want, and then click Close.

You can change the e-mail format to a Web page format. Click the Format menu, and then click HTML. The Format menu changes to provide Web page formatting commands.


Create a Search Folder

In Mail view, click the File menu, point to New, and then click Search Folder.

Scroll down the list, and then click Create A Custom Search Folder.

Click Choose.

Type the name of the folder.

Click Criteria.

Specify the criteria for the messages for this search folder.

Click OK.

Click Browse, select the folders you want to search, and then click OK.

Click OK.

Click OK.

Did You Know?

You can retrieve mail messages from the Deleted Items folder. Items remain in the Deleted Items folder until you empty it. To retrieve mail messages from the Deleted Items folder, click the Folder List button on the Navigation pane, and then click Deleted Items. Drag an item to the Inbox or to any other folder icon in the Folder list.

You can empty the Deleted Items folder. To empty the Deleted Items folder and permanently delete its contents, right-click Deleted Items in the Folders list, click Empty “Deleted Items” Folder, and then click Yes to confirm the deletion.


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