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Chapter 3. Managing E-Mail Messages > Managing Messages with Color and Rules

Managing Messages with Color and Rules

You can color-code your messages that you send to or received from particular contacts for quick and easy recognition. Use the Ways To Organize pane to specify how you want to apply color to your messages. You can also display folders using specific views. Outlook provides a way to organize each of your folders using specific criteria, known as rules, that you set. For example, you can set your Inbox to store incoming messages from a particular person in an existing folder.

Color-Code Your Messages

Open the folder that contains the messages you want to color-code.

Click the Tools menu, and then click Organize.

Click the Using Colors tab.

Specify whether you want to color messages sent to or received from a specific contact.

Select the color you want Outlook to use to code the messages.

Click Apply Color.

When you're done, click the Close button in the Ways To Organize pane.

Manage Messages Using Views

Open the folder that you want to specify a specific view.

Click the Tools menu, and then click Organize.

Click the Using Views tab.

Click a view.

When you're done, click the Close button in the Ways To Organize pane.

Manage Messages Using Rules

Click the Tools menu, and then click Rules And Alerts.

Click New Rule.

Click a start option.

Select the criteria you want, and then follow the wizard instructions.

Click Next to continue each step of the wizard.

When you're done with the wizard, click Finish.

Click OK.

Did You Know?

You can color-code your folders and messages. In the Ways To Organize pane, click the Using Colors tab, select the folder or message that you want color-coded, and then apply the colored Quick Flag that will help you quickly identify the contents of the item.

You can move a message automatically by creating a rule. Click the Using Folders tab, and then click the Rules And Alerts button to enter the specifications for the rule.


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