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Chapter 15. Configuring Outlook > Creating and Using Personal Folders

Creating and Using Personal Folders

Creating a personal folder allows you to archive your folders to your hard drive and remove them from your e-mail server. You can export your mail items to a personal folder which will allow you to backup old messages for safe keeping, or store personal and confidential e-mail items in your personal folder to prevent others from seeing your private e-mails.

Add a Personal Folder

In Outlook, click the File menu, and then point to New.

Click Outlook Data File.

Choose your type of data storage, and then click OK.

The new personal folders hold more data in Outlook's unicode-formatted files. The old version (97-2002) uses a non-unicode-formatted files which are compatible with the older versions of Outlook.

Type in the name of your personal folder and the location on your system, and then click OK.

Type a name for your personal folder.

Select an encryption option.

Type a password of your choice, and then type the same password again to confirm you password.

Click OK.


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