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Chapter 3. Editing Documents > Working with More Than One Document

Working with More Than One Document

Stop for a minute and think about how you use your computer. On any given day, you probably have two or three applications running at once—Word, your email application, several Web browser windows, a scanner or digital camera program, and so on. Your Windows taskbar contains buttons for each of the programs that you are running so that you can quickly switch back and forth between programs.

Likewise, Word enables you to work on more than one document at a time. Each document has a button on the Windows taskbar (at the bottom of the screen), so you can quickly switch back and forth between documents. When the taskbar is full, the application button shows a number next to the application name, indicating how many windows for that application are currently open (see Figure 3.4).

Figure 3.4. The number of open windows for a particular application is shown on the taskbar.

You already know how to open a document, but what you might not realize is that when you open a document, Word automatically places it in a new document window. So if you are already working on a letter, you can open other documents without affecting the letter document. Also, you can open more than one file at a time while you’re in the Open File dialog box. Simply click the first file and then hold down the Ctrl key to click the other files.

You can switch from one document to another by using any of the following methods:

  • Click the application button on the taskbar to open a pop-up list of open documents. Select an item from this list.

  • Choose Window and then select the document you want.

  • Press Ctrl+F6 (Previous Window) repeatedly until Word displays the document you want to work on.

Multiple document windows make it a snap to cut, copy, and paste between documents. Simply cut or copy while viewing one document, and then switch to another document and paste.

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