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Calculating Values

Word isn’t a full-blown spreadsheet program, but for many different types of calculations, Word is definitely up to the task. For example, you might want to calculate totals for your company’s latest fundraising effort. Word can do that and much more. In fact, users can construct small spreadsheets in Word and turn to Microsoft Excel only for larger, more complex spreadsheets. You might want to take a look at Que Publishing’s Absolute Beginner’s Guide to Microsoft Office Excel 2003 by Joe Kraynak (ISBN: 0-7897-2941-5).

Using AutoSum

Suppose that your company is holding a canned food drive. You have a list of departments within your company, with a column indicating the stated goal and the actual number of canned food items donated. You want to calculate the total number of canned food items. Word has an AutoSum feature that quickly calculates a total for the cells above (column) or to the left (row) of the cell where the insertion point is located. Simply put, you click in the cell where you want the total, click the AutoSum button, and Word calculates the amount and places it in the cell. What could be easier?


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