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Chapter 15. Collaborating on Documents > Retaining Previous Versions of a File

Retaining Previous Versions of a File

When several individuals are working on the same document, things can get a little confusing. Someone can get in a hurry and accidentally incorporate changes to the wrong file, or worse, delete text from the wrong document. Of course, you won’t realize this until you’ve already saved your changes. That’s when panic sets in as you frantically start searching your system for a clean copy.

The Versions feature can eliminate your panic and streamline the process of maintaining multiple copies of a document, within the same file. Here’s how it works: You can manually save a copy of a file after you’ve made changes, or you can have Word automatically save a version of the document every time the file is closed. Law offices use this option frequently to keep a record of who made changes and when. The document’s author then has the choice of versions to work from.


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