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Chapter 15. Collaborating on Documents > Tracking Document Revisions

Tracking Document Revisions

Doesn’t it seem as though everyone has an email address? It does to me. I can collaborate on a writing project with people all over the world. All I have to do is attach a file to an email message and distribute it. It’s when I have a handful of people working on the same document that keeping track of revisions can become a nightmare.

Thank goodness for the Track Changes feature. You use it to mark any revisions that are made to a document, whether the revision is an added word, a deleted sentence, or a revised phrase. Track Changes is used by reviewers and the author, or “owner,” of the document. First, the author creates a document, turns on revision marks, and then sends the document to the reviewer(s). The reviewer inserts revisions and suggestions. Then, you (as the author) use the Track Changes feature to locate every revision, no matter how small. Each reviewer has a unique color, so revisions can be traced back to the person who made it. You can then accept or reject each individual change so you can retain control of the document.


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