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Part 11. Performing Mass Mailings > Entering Records into the Data Source

Entering Records into the Data Source

Enter the information for the first person in your list in the New Address List dialog box, using the Tab key to move from field to field.

When you are ready to add the next entry, click the New Entry button.

Word presents a set of blank fields to enable you to enter another person's information. The number in the View Entry Number text box lists the current record number.

Repeat steps 1–3 to enter all the addresses in your list. Use the First, Previous, Next, and Last buttons if you need to review entries you've already typed.

INTRODUCTION

In this phase of the mail-merge process, you enter data into your data source. The data for each person is called a record. When you merge the documents later, Word will merge the information from each record into the main document to create your personalized form letters (or envelopes or labels).


To go to a particular record, type the record number in the View Entry Number text box and press Enter. (The total number of records appears in the lower-left corner of the dialog box.)

When you've finished entering all the records, click the Close button.

Word opens the Save Address List dialog box with the My Data Sources folder selected. Type a name for your data source in the File name text box.

Click the Save button, and continue to the next task.


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