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Finding a Message

To begin searching, click the Find button in the main Outlook toolbar. The Find bar is displayed under the toolbar.

Type the text you want to search by, such as the name of the sender or the text in the subject line.

Outlook searches in the current folder by default. To select another folder, click the down arrow next to the Search In drop-down list and specify where to search.


If you cannot find a message by scrolling or sorting, you can search for it. You can search on any number of criteria including the subject, the sender name, the receipt date, and more. If you have many messages or if you received a message a long time ago, search to find it.

Click the Find Now button in the Find bar.

Outlook searches the selected folders and displays any items that match your criteria. If the search has yielded a match, double-click the message to open it.

Click the Find bar's Close (×) button to close the Search Results window.


Searching All Folders

If you want to search a folder—including any subfolders it contains—or if you want to search multiple folders, click Choose Folders from the Search In drop-down list on the Find bar. The Select Folder(s) dialog box opens; select any folders you want to search. To search a folder and all folders within that folder, select the Search Subfolders check box. Click OK.


Saving a Search

If you often perform the same search, you can save it in Outlook's Search folders. To do so, click the Options button in the Find bar and select Save Search as Search Folder. Part 4 covers using search folders in more detail.

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