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Part 3. Editing Documents > Accepting or Rejecting Tracked Changes

Accepting or Rejecting Tracked Changes

Open the View menu and select Toolbars, Reviewing to open the Reviewing toolbar in a document that contains revision marks.

Click the Reviewing Pane button on the Reviewing toolbar to see extra information about the various changes, edits, and comments in the edited document.

The Reviewing pane opens at the bottom of the screen. Click the Next button on the Reviewing toolbar to locate a change in the document.

INTRODUCTION

When you are ready to finalize any tracked changes in a document, you need to determine which changes to accept and which to reject. If you accept a change, Word keeps the text change and removes the revision marks. If you reject a change, Word deletes the new text and restores the old.


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The End of the Document

If you begin reviewing tracked changes at the end of a document, you might see a message box that asks if you want to continue searching for changes from the beginning of the document. Click the OK button if you do; click the Cancel button if you want to stop searching for changes. You can start reviewing revision marks at any point in your document.


Click the Accept Change button on the Reviewing toolbar to accept the change. Alternatively, click the down arrow next to the button to see other options.

Click the Next button to move to the next tracked change.

Click the Reject Change/Delete Comment button to reject the tracked change. Alternatively, click the down arrow next to the button to see other options.

When finished, your document should have no more tracked change indicators and the Reviewing Pane (not visible in this figure) will display (none).

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Using the Reviewing Toolbar

If you want to accept or reject all changes at once, click the Accept All Changes in Document or Reject All Changes in Document option in the Accept or Reject drop-down list boxes on the Reviewing toolbar. If you don't want to accept or reject a change but want to leave the revision mark intact, click the Next button to move to the next revision mark.


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