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Chapter 3. Working with Text > Using Numbered Lists

Using Numbered Lists

For a sequence of items, creating a numbered list is a good alternative to a bulleted list. For example, a series of procedural steps or a list of dollar amounts from highest to lowest would work well in a numbered list. You can create numbered lists with actual numbers, Roman numerals, or letters of the alphabet.

To change a bulleted list or other text to a numbered list, select the text and click the Numbering button on the Formatting toolbar.


You can also create a numbered list by pressing the Backspace key at the beginning of a bulleted list, typing the number 1 (or the letter a if you're using letters instead of numbers), pressing the Tab key, and entering your first list item. PowerPoint then continues numbering the series when you press Enter to move to the second line.

To change the numbering style of selected text, follow these steps:

Choose Format, Bullets and Numbering and go to the Numbered tab, shown in Figure 3.11.

Figure 3.11. A numbered list can put a series of items in order.

Select one of the seven number styles that appear. Choosing None removes the numbered list.

Set Size as a percentage of the text. The default depends on your design template, but is typically 75% or 100%. Lower the number to reduce the size; increase the number to enlarge the size.

Choose a color from the Color drop-down list. For additional color choices, click More Colors to open the Colors dialog box.

→ To learn more about the Colors dialog box, seeUsing the Colors Dialog Box” in Chapter 14, p. 290.

If you want to start numbering at something other than 1 (or lettering at something other than a), type the starting value in the Start At field.

Click OK to apply the numbering.

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