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Chapter 10. Creating and Printing Presen... > Ensuring a Smooth Print Process

Ensuring a Smooth Print Process

The following are some tips to help ensure a smooth process in printing your PowerPoint presentation:

  • If you want to continue working with PowerPoint while printing a large presentation, choose Tools, Options, and select Background printing on the Print tab. With some printers, background printing can also be a setting of the printer itself. For example, if your printer lets you set up print spooling, this has the same effect as background printing.

  • If your print job is moving too slowly, turn off background printing.

    Not printing fast enough? See “Speeding Up the Print Process” in the “Troubleshooting” section near the end of the chapter.


  • To save time and money, proof your presentation carefully before you print it. Run the spelling and grammar checker, verify the content, look at the placement of all graphics, and ensure that the color scheme and design templates are appropriate. When you're confident about your presentation, print it.

  • If the fonts in your presentation don't print properly, use other fonts. For example, if you use a non-TrueType font that your printer can't recognize, it prints a different font that might not be what you want.

    What should you do if your graphics don't print in their entirety? See “Resolving Incomplete Graphics Printing” in the “Troubleshooting” section near the end of the chapter.


  • If you're going to distribute notes or handouts to your audience, carefully consider the quality and color of paper you use. Although heavier paper might make attractive handouts, not all printers are equipped to handle the heavier weight. Specialty paper is also more expensive. In terms of color, light colors other than white can work well, but be wary of paper that's too dark or bright. It can make your presentation hard to read.


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