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Working with Remote Mail

In addition to Cached Exchange mode and traditional offline/online access to Exchange, you can also configure Outlook for Remote Mail. Remote Mail is a specialized type of offline access that enables you to connect to a server, download the headers for new messages, and then disconnect from the server. You can then review the message headers at your leisure and decide which ones you want to download, which should be deleted immediately, and which should remain not downloaded on the server until you return to the office. You can then reconnect to the server and download the messages you've marked for retrieval, delete the messages you've marked for deletion, and leave the remaining messages. Remote Mail depends on you taking action on each message header. That action can be to download, delete, or ignore.

Remote mail is useful in many situations. Some cellular data plans (most notably GPRS plans) require you to pay connection fees per megabyte of data you download. In that scenario, connecting to the server using one of the options previously discussed might result in more than 5MB of data being synchronized between the server and the client. With data plans as high as a dollar per megabyte in some locations, that could result in a $5 charge every time you connect to your mailbox. Over time, those charges can really add up.


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