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Chapter 20. Using Templates > Sharing Templates with Others

Sharing Templates with Others

Now that you can create and edit templates with ease, you might want to share them with others in your organization. Your assistant might need to create a recurring meeting for you when you're out of the office. A workgroup team might want to submit its meeting minutes using a post or email template. Rather than having each person create their own template, create the template once and send it to all users who need it. Because a template is a file that can be accessed by other Windows users with Office, you can easily email it to other Microsoft Outlook users. The recipients simply need to save the template to the proper template location, and they can use the template just as you can. In Windows XP, the typical location for Outlook templates is C:\Documents and Settings\USER\Application Data\Microsoft\Templates.

CAUTION

You can only share templates with users who use Microsoft Outlook for the PC. Users of other email clients, such as Eudora and Outlook Express, are also unable to use templates created in Microsoft Outlook. If you need to create a data gathering method you want to distribute among these types of users, you're better off creating a Web form that all users can access.



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