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Chapter 20. Using Templates > Working with Templates

Working with Templates

A template is a building block upon which you can create other Outlook items with similar properties. Creating an Outlook template can dramatically reduce the amount of redundant information you need to enter over and over again. You probably use templates every day outside of Outlook. A blank expense report is a template, so is a bank deposit slip. Instead of creating a new expense report every month, you can create a report with some standard information pre-filled, such as your name, department, and address. Then, each month when you need to submit a new expense report, you just open the template and fill in the new information.

You can create templates for Outlook items as well. Templates you create are stored on your hard drive or on a network share. Templates have a file extension of .oft, and can be based on any type of Outlook item. Setting up templates for common emails, particularly those that require graphics, formatting, and more than a line or two of text, can save you quite a bit of time when created and used properly.


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