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Chapter 25. Using Outlook Securely > Storing and Sharing Information

Storing and Sharing Information

Outlook provides many methods for storing and sharing information. You can export information to Personal Folders files for backup and even transfer those Personal Folders files to others to share contacts, emails, tasks, journal entries, notes, and any other type of Outlook item. Using Exchange Server provides additional storage and sharing options, such as public folders and directly accessing another user's folder through folder permissions.

These days, more and more people are living in their email program. You can use email to communicate with coworkers, friends, and family. You can store travel arrangements, financial information, and even important documents right in your Personal Folders file or Exchange mailbox. Because email is used for mission-critical business applications and important personal information, making sure that the information you store in Outlook is secure is very important. Email cannot be used within a vacuum. You cannot use email and not have your computer connected somehow to the outside world, either through a modem or network connection. New viruses that have the capability of wiping your entire hard drive clean with one wrong double-click of a program are introduced every week.


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