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Chapter 35. Integrating Outlook and Micr... > Using Outlook to Route Your Project ...

Using Outlook to Route Your Project Files

If you aren't using a Project Server, you can still share your Project files with other users. The simplest way to share a Project file with multiple users is to email the file to the other users who need to access it. Unfortunately, there's one main drawback to that method of sharing a Project file. Each of your recipients can edit the Project file independently, and you could end up with several different versions of the Project file.

You can eliminate this problem by routing your Project file to all intended recipients. Routing a file ensures that the file is sent sequentially from one team member to the next. As the first team member finishes with the file, he routes it to a second team member. This ensures that each recipient views an up-to-date Project file. You can add yourself as the last routing recipient so that you get the finalized Project file back in your Inbox when all other recipients have updated it.


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