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Chapter 23. Importing, Exporting, and Ba... > Synchronizing Outlook Data with Othe...

Synchronizing Outlook Data with Other Users

In older versions of Outlook, such as Outlook 98 and Outlook 2000, it was fairly easy (although a bit unpredictable) to share Outlook data with other users. Net Folders, a sharing mechanism designed to enable sharing of Outlook data between two users not connected by an Exchange Server, was eliminated in Outlook 2002. For small businesses without an Exchange Server, there are few good solutions for keeping Outlook data synchronized between multiple users. If you're new to sharing Outlook data, you might try to simply put a Personal Folders file on a network share and have multiple users access that same Personal Folders file. Unfortunately, a Personal Folders file cannot be accessed by two users at one time. If you want to share data between multiple users using a Personal Folders file, you'll need to export the relevant information to a Personal Folders file and then find a way to share that Personal Folders file with other users.

Sharing Data with Personal Folders Files

One of the most common methods of sharing data with other users is to export selected data to a Personal Folders file. If you have access to a network share, it's very easy to copy a Personal Folders file to a network share and instruct another Outlook user to copy the Personal Folders file to his local computer and open it in Outlook.


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