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Search Folders

Outlook 2003 introduced a new feature to help you quickly find the information you need: Search Folders. A Search Folder is a virtual folder. It doesn't actually exist like the other folders in your message store, but it can display items from multiple folders in a typical folder view. A Search Folder is very much like an Advanced Find search. In fact, you can create a Search Folder directly from an Advanced Find search. When you view a Search Folder, you're viewing items in a variety of folders in one virtual folder. Items don't actually exist within a Search Folder; they're merely displayed there. Outlook 2003 ships with three default Search Folders: For Follow Up, Large Messages, and Unread Mail.


You can access Outlook's Search Folders by scrolling to the bottom of the folder list and expanding the Search Folders heading. Because Search Folders are virtual folders and don't actually exist in your folder tree, they consume a small amount of resources on your computer. For this reason, they deactivate themselves if not used for three weeks. If a Search Folder has been deactivated, its name will appear in italics. It's easy to reactivate your Search Folders. Simply click on the Search Folder's name and it will reactivate itself. It might take a few extra seconds for the Search Folder to populate with Outlook items.


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