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Managing Archive Files

There are several reasons to archive Outlook items. You might need to preserve space in your Outlook data store, or you might want to archive all items related to a specific project because the project is complete. Depending on your reasons for automatically archiving, you might end up with a variety of archive folders on your hard drive. In certain circumstances, you might want to keep those folders on your hard drive. However, there are also reasons why you might want to transfer some or all of your archive files to a CD or other media.

If you transfer archive files to a CD, be aware that you won't be able to access those files while they reside on a CD. Outlook needs both read and write access to a Personal Folders file (which is the type of file you create when you archive). If you store that file on a CD, Outlook cannot write to that file. Copy the file back to your hard drive to access the file.


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