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Chapter 4. Editing and Formatting Text > Converting Scanned Documents to Text

Converting Scanned Documents to Text

Office 2003 includes a surprisingly good optical character recognition (OCR) system that can convert a paper document into a Word file with relative ease. You can scan the document and dump its text directly into Word in a single operation; or start with a scanned document, perform OCR, and then select some or all of the recognized text to use in any Office program.

If you have a scanner connected to your PC, use the Microsoft Office Document Scanning utility to scan the document and perform OCR on the resulting TIFF file in one operation. You'll find the Document Scanning program in the Microsoft Office Tools group on the All Programs menu. The Scan New Document dialog box (see Figure 4.8) is fairly easy to use: Click the Scanner button to check and, if necessary, adjust the settings of your scanner, and then click the Scan button.


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