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Congratulations! You are about to harness the incredible features and tools of the latest version of Microsoft Office. Office 2003 provides you with all the applications that you need to do everything from creating letters to balancing your sales books, to managing your contacts, to creating great presentations and Web pages. It's all here: word processing, spreadsheets, databases, personal information management, publication design, and much, much more. This book is designed to get you up and running quickly on all the Office applications, such as Word, Excel, Access, PowerPoint, Publisher, and Outlook, and to make it easy for you to use their basic features and a number of their advanced features.

Microsoft Office 2003 provides you with all the familiar Office applications and many new enhancements that make it easier for you to create your various Office documents. Microsoft Office 2003 includes the following applications:

  • Word— A versatile word-processing application that enables you to create every possible type of document from simple letters to newsletters to reports that include charts and tables.

  • Excel— A powerful spreadsheet program that enables you to create simple worksheets or specialty worksheets such as invoices and financial statements. Excel provides all the tools and formulas for doing simple math or special statistical and financial calculations.

  • Access— A relational database application that is extremely powerful, yet very straightforward to use. Access provides several database wizards that help you create your own databases quickly and efficiently.

  • PowerPoint— An easy-to-use presentation application that enables you to create eye-catching and impressive slide shows that can be shown from your computer monitor or other video output device. PowerPoint also enables you to print presentation outlines and speakers' notes for your presentations.

  • Outlook— A personal information manager that will help you keep organized. Outlook not only helps you manage your contacts, appointments, and tasks, it also serves as your e-mail and fax client. Outlook has been redesigned and greatly improved in the 2003 edition and now includes the Business Contact Manager, which makes it easy to manage business contacts and accounts.

  • Publisher— A desktop publishing application that makes it easy to create special publications such as brochures, flyers, and business cards.

Using This Book

Microsoft Office 2003 All-in-One is designed to help you learn the applications in the Office 2003 suite. All the most important and useful tasks are covered in this book, and the short, concise lessons make it easy for you to learn a particular feature quickly.

This book is organized into eight parts. Part I covers new features found in the Microsoft Office 2003 applications and also provides you with information on common Office features such as the Help system and the Speech feature. Part I of the book also contains lessons that teach you the basics of navigating the menus and toolbars provided by the Office applications.

Part II provides information on upgrading to the new versions of the Office applications found in Office 2003. A lesson is provided for each application: Outlook, Word, Excel, Access, PowerPoint, and Publisher. Information on new features found in the applications is discussed and tips related to upgrading from previous versions of these applications are also included.

Parts III through VIII each cover a specific Office application: Outlook, Word, Excel, Access, PowerPoint, and Publisher. Working through the lessons in a particular section will provide you with a solid knowledge of how to be productive with a particular application.

Conventions Used in This Book

Each lesson in this book includes step-by-step instructions for performing specific tasks. To help you as you work through these steps and to help you move through the lessons easily, additional information is included and identified by the following icons:


New or unfamiliar terms are defined to help you as you work through the various steps in the lesson.


Read these tips for ideas that cut corners and confusion. Tips also provide additional information related to the topic you are currently reading. Use them to expand your knowledge of a particular software feature or concept.


This icon identifies areas where new users often run into trouble; these hints offer practical solutions to those problems.

In addition to the icons discussed, the following conventions are also used:

Text you should typeInformation you need to type appears in bold monospace type.
Items you selectCommands, options, and icons you are to select and keys you are to press appear in bold type.

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