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Part 9. Working with Meetings and Group ... > Task 9 How to Change the Group Membe...

Task 9 How to Change the Group Members

Groups rarely stay the same. Members come and go; projects begin and end. You need to be able to change the group membership, as well as delete the group calendar when it is no longer needed.

1.
Edit the Group Calendar

From the Group Calendars folder, select the group calendar document you want to modify and then click the Edit button on the Action bar.

2.
View the Members

In the New Group Calendar dialog box, you see the list of current members. Click the entry helper button at the bottom right of the Members box. The Select Names dialog box opens, ready for you to modify the list of group members.

3.
Add New Members

Select the address book that has the names you want to add from the Choose Address Book drop-down list. Select the people you want to add as members from the list on the left of the dialog box (type the first few letters of the name in Find Names Starting with to help locate the name). Click Add to add them to the Names list.

4.
Remove a Member

From the Names list, select the name of the person you want to remove from the group; then click Remove. After you finish modifying the membership list, click OK to close the Select Names dialog box. Then, click OK again to close the New Group Calendar dialog box.

5.
Delete a Group Calendar

From the Group Calendars folder, select the group calendar you want to delete. Click the Delete button on the Action bar. Be sure before you do this because you can't get the group calendar back; you'll have to re-create it.

6.
Close Group Calendars

To close the Group Calendars folder and return to the calendar, click Close Group Calendars on the Action bar.


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