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Part 2. Working with Databases > Task 2 How to Find Information about a Databas...

Task 2 How to Find Information about a Database

The first time you open a database, you probably won't know much about it. Before you use the database, it helps to know the purpose of the database, what types of views and documents it has, and what you have to do to accomplish a task in it. Each Notes database has two documents—About This Database and Using This Database—that provide the information you need.

1.
Open the About <Database> Document

To learn more about the database you have open, start by selecting Help, About This Database. The About <Database> document opens in a new window. <Database> represents the name of the database. The name of the document for the Personal Journal, for example, is About Personal Journal.

2.
Find the Purpose of the Database

The About <Database> document contains a brief statement about what the database does and possibly has some instructions on how you should use the database. Usually, there is a link to click that closes the document and returns you to the database. If no link or button exists, all you have to do is press Esc or click the X on the window tab for the document.

3.
Open the Using <Database> Document

You can learn more about using the database by selecting Help, Using This Database. The Using <Database> document opens in a new window.

4.
Learn How to Use the Database

The Using <Database> document includes instructions for performing basic tasks in the database.

5.
Learn About the Database Elements

In the Using <Database> document, you can often find information about what types of documents and views are included in the database. There may even be some tips to help you use the database more effectively.

6.
Close the Using <Database> Document

To close the Using <Database> document, click the X on the window tab or press Esc. There also might be a link or button on the document that closes the Using <Database> window.


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