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Part 2. Working with Databases > Task 1 How to Open a Database

Task 1 How to Open a Database

To work with a database, you first must open it. If you haven't opened a database before, the first thing you need to know is where it is stored: Is it kept locally on your computer's hard drive, or is it stored on a server? If your organization has more than one server, you need to know on which server you can find the database. Armed with this information, you're ready to work in that database.

1.
Select Database, Open

Choose File, Database, Open or press Ctrl+O. The Open Database dialog box appears.

2.
Select the Computer

If the database is stored on your computer, leave Local in the Server box; otherwise, select the name of the server where the database resides from the Server drop-down list.

3.
Find the Database

From the Database list box, select the name of the database you want to open. If you're not sure that a particular database is the one you want, select the database name and click the About button. A short description of the database appears. Click Close to return to the Open Database dialog box.

4.
Open the Database

After you identify and select the database you want to open, click the Open button. The opening screen of the selected database opens, which might be the About This Database document (if this is the first time you are opening that database) or split into two panes (showing a list of views on the left and a list of documents on the right).

5.
Search for a Database

To open a database, you must know where it is stored and its proper name, but you don't always have that information. One way to find a database is to click the Search button on the Welcome page to see the search options. Select Notes Database Catalog from the drop-down list, and then type the database title, or part of the title, in the For box. Click the Search button on the right.

6.
Link to the Database

At the bottom of the Database Catalog Search screen is a list of all the database titles on your organization's servers or your computer that contain the search text you entered. Click the link icon to the left of the database you want to open.


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