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Part 14. Working Away from the Office > Task 6 How to Use Outgoing Mail

Task 6 How to Use Outgoing Mail

Working remotely means your mail doesn't get delivered immediately, as when you are on the network. Instead, the mail memos you create are stored in the Outgoing Mail database (mail.box) and the Internet Outgoing Mail database (smtp.box). When you replicate or send mail manually, the outgoing mail is transferred and sent. At that time the outgoing mail databases are emptied.

1.
Open the Outgoing Mail Database

To see the mail waiting to be sent, open the outgoing mail database and choose File, Database, Open from the menu. The Open Database dialog box appears. In the Filename box, type mail.box and then click Open.

2.
View the Waiting Mail

The Outgoing Mail database has only one view. It is a list of the mail messages waiting to be transferred to the server.

3.
Open a Mail Message

When you double-click a document in the Mail view, the document that opens is not the mail message itself. It is only the delivery information—who the memo is from, who the recipients are, what the subject is, and the memo date and time.

4.
Edit a Message

Although you can't see the real message, you can make changes to the recipient name(s) of the memo in the outgoing mail. From either the Mail view or the open message, click Edit Message on the Action bar. The Recipients field becomes editable so you can make changes. Click Save & Close when you finish your modifications.

5.
Delete a Message

Oops! What if you don't want to send that message? If you haven't replicated or sent mail yet, open the Outgoing Mail database and delete the message before it goes out. Select the message in the Mail view and click Delete Message on the Action bar. You can also delete the message when you have the document open. The selected message is then marked for deletion.

6.
Permanently Delete a Message

Marking the message for deletion doesn't actually remove it from the database. Press F9 or click the Refresh tool. A message appears asking whether you want to delete the document(s) from the database. You'll see the same dialog box if you exit the database while documents marked for deletion are still in it. Click Yes to permanently delete the document(s) from the database.

7.
Delete the Memo from Mail

If you delete a message from the outgoing mail, you also should delete it from the Sent folder of your Mail database. Otherwise, you'll think you sent that message when you check your mail file at a later date. Select the memo and click Delete on the Action bar. Confirm that you want to delete the memo and not just remove it from the Sent folder by clicking Delete.


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