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Part 14. Working Away from the Office > Task 3 How to Set Replication Preferenc...

Task 3 How to Set Replication Preferences

You can control the replication process for a particular database by specifying what types of files you want to receive, how big the files can be, and the priority of the database replication.

Open Replication Settings

To set replication options, right-click the database bookmark and choose Replication, Settings (or open the database and choose File, Replication, Settings). The Replication Settings for Database Name dialog box opens with the Basics tab selected.

Set How Often to Replicate

If you want to replicate the database on a regular basis, you can set up scheduled replication. Select Scheduled Replication Is Enabled. High priority databases replicate on a more frequent schedule than other databases because high priority databases are usually time-sensitive databases. To give this database priority replication, select Replicate Using Schedule for Priority Databases.

Set a Replication Schedule

Click the Change Schedule button to open the Replication Schedule for Current Location dialog box. Select Replication Is Enabled for This Location, and then select Immediately to have new replicas created right away or Next Replication to have them created when the next replication schedule runs.

Determine When to Replicate

If you want to replicate whenever Notes starts, select Replicate when Notes Starts. Then choose whether you want to be prompted by selecting either Prompt Before Replicating or Don't Prompt. You can also set up to replicate when you exit Notes by selecting Prompt to Replicate when Notes Shuts Down. Then select when that prompt should occur by selecting either If Anything Is Waiting to Be Sent or If Outbox Is Not Empty.

Set Replication Frequency

To replicate at other times during the day, select Replication Interval. Enter the range of hours during the day when you want replication to occur in Replicate Daily Between. In Repeat Every, set how many minutes apart you want replication to occur. In Days of the Week, specify the days on which you want to replicate. Remember, to replicate on a schedule, your computer must be on and Lotus Notes must be active.

Choose High-Priority Interval

If you have decided that this database needs high-priority replication, select Additional Interval for High-Priority Databases. Set the time range for replication to occur, the Repeat Every frequency, and the days on which to replicate. After making all your scheduling choices, click OK to close the dialog box.

Specify How Much to Replicate

You can set replication to only Send Documents to Server, only Receive Documents from Server, or both in the How Much Will Be Replicated section on the Basics tab. After you opt to receive documents, you need to decide whether you want to receive Full Documents, Partial Documents, the document Summary Only, or the Smallest First. When you select Partial Documents, you can choose to Truncate Documents Larger than (specify size) or Limit Attachment Size to (specify size), or both. That will save space on your hard disk and time when replicating.

Choose a Replication Server

When your organization has more than one server, you should specify with which server you want to replicate. Select the server name from the Preferred Server drop-down list, or choose Any Available, Try Last Successful First or Any Available, Try Server Name First.

Apply Settings to a Location

The replication settings you have been making normally apply only to the current location, as displayed on the Status bar. However, you can choose to have the settings used for all your locations by selecting Apply Changes to All Locations.

Remove Old Documents

To save space, you can remove old documents from your replica. Click the Space Savers tab and select Remove Documents Not Modified in the Last (specified) Days. Next, enter the number of days. For some databases, you will also see an Include field that lets you choose to replicate a minimal address book or a Receive Summary and 40KB of Rich Text Only field that limits replicated mail memos to the addressing at the top, the subject, and the first 40KB of the body.

Receive Specified Documents

If you don't need to replicate all the documents in a database, you can specify by view or folder which documents you want. On the Space Savers tab, select Documents in Specified Views or Folders. In the list of folders and views, select the view(s) or folder(s) that contain the documents you need. Click a view or folder name to select one, hold down Shift and click the first and last ones to select consecutive views or folders, or hold down Ctrl and click the ones you want to select nonconsecutive views or folders.

Limit What You Send

Any changes you make are replicated to the server copy. Click the Send tab and select Do Not Send Deletions Made in This Replica to Other Replicas to prevent deleting the same documents on the server replica that you did locally. You can rename your replica database, but to keep from changing the title of the server copy, you should select Do Not Send Changes in Database Title and Catalog Info to Other Replicas. To prevent your security modifications from affecting the server copy, select Do Not Send Changes in Local Security Property to Other Replicas.

Specify a Priority

To quickly assign a replication schedule priority to the database, click the Other tab and select Set Scheduled Replication Priority for This. Then select either Medium or High.

Save Your Settings

When you are finished making replication settings, click OK.



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