• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Part 7. Using the Address Book > Task 1 How to Open Your Personal Address Book

Task 1 How to Open Your Personal Address Book

Your Personal Address Book has four views. Contacts displays a document for each person. The documents are listed alphabetically; you set whether you want it by first or last name. This view shows each person's email address and phone numbers. The Contacts by Category view shows the same information but groups the people into categories you create (family, vendors, friends, and so on). The Groups view displays the names of mailing lists you created, and Birthdays & Anniversaries show any birthdays or anniversaries you entered in the Contact documents.

Use the Welcome Page Link

If you have the Basics Welcome page open, click the Contacts link to open your Personal Address Book.

Use the Address Book Bookmark

If the Welcome page is not open (or even if it is), you can click the Address Book bookmark icon on the Bookmark bar to open the Personal Address Book.

Use the Menu

Choose File, Database, Open from the menu to access the Open Database dialog box. Select Local as the server. From the Database list, select the name of your address book, and then click Open.

View Contacts Alphabetically

The Contacts view appears when you open your Personal Address Book. The names of the contacts are listed alphabetically, along with their email addresses and phone numbers. If the list is longer than the screen, use the alphabetic index to help locate the name you want. For example, to find someone whose name begins with E, click the E in the index to go to the first name in the list that begins with E.

See Categorized Contacts

You can view the same contacts grouped under category headings in the Contacts by Category view. You create the categories and apply them when you create or edit the Contact documents. To see the contacts under a category, click the twistie to expand the category.

View Groups

When you open the Groups view, you see two groups that Notes automatically creates for you: LocalDomainServers and OtherDomainServers. Don't delete these groups. Notes uses them for security purposes. You won't be sending any mail to the servers. However, you can add your own groups so you can send mail to a whole group at once (such as the Associates group in my address book), instead of addressing it to each individual.

Track Birthdays and Anniversaries

If you enter the birthdays or anniversaries of people in their Contact documents, those dates display in the Birthdays & Anniversaries view. They are shown in date order.



Not a subscriber?

Start A Free Trial

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint