• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL

Part 6. Using Mail Tools > Task 6 How to Set Your Mail Preferences

Task 6 How to Set Your Mail Preferences

Mail preferences enable you to determine how your mail works—who can read your mail, whether mail should be encrypted, set up automatic spell checking, and so on. Some preferences dealing with Mail are taken care of in the User Preferences dialog box. Other preferences are available from the Tools button on the Action bar, as described in this task. You have already used the Preferences dialog box to enable the spell checking of your mail memos and to select your letterhead.

Open Preferences

Open your Mail database and click the Tools button on the Action bar. Select Preferences, and the Preferences dialog box opens.

Add a Signature to Your Mail

Select the Mail tab and then the Signature tab. Enable Automatically Append a Signature to the Bottom of My Outgoing Mail Messages. Either select Text and then type the text of your signature in the Signature box or click HTML or Image File and then enter the name of the file in the File box (or click Browse to search for the file).

Define Who Reads Your Mail

To allow other users to read your Mail, check your Calendar, or view your To Do list, select the Access & Delegation tab in the Preferences dialog box and then select the Access to Your Mail & Calendar tab. Click the Add Person or Group button to open the Add/People Groups dialog box.

Let Someone Access Your Mail

It's nice to have someone in the office who can send mail messages for you if you aren't able to use Notes. That person, of course, should be someone you trust. Designate the name of that person in item 1. Select Enter or Choose a User/Group to select one user or group from an address book (you have to exit and start again to add another name or group), or select Access Is for Everyone (option 4 disappears from the dialog box).

Specify Areas to Be Accessed

Your Mail database includes your Mail, Calendar, and To Do. After choosing the name or group, or everyone, in item 2 select the portions of your Mail database to which they can have access—All Mail, Calendar, and To Do; Only Calendar and To Do; or None.

Choose Extent of Access

After giving access to your Mail, you need to determine what the person or people can do within the Mail. In item 3, select an option to set the limits to what someone can do—read your mail, create mail documents, edit your mail, send mail on your behalf, or delete documents. Click OK to accept the settings. Then click OK to close the Preferences dialog box.



Not a subscriber?

Start A Free Trial

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint