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Part 4. Reading and Managing Your Mail > Task 7 How to Print a Mail Message

Task 7 How to Print a Mail Message

Although Notes is part of the revolution to lead us to a paperless society, there are still times when you want to print a mail memo—you need to carry the message with you, you need to share it with someone not on email, and so on. If your computer is connected to a printer or can use a network printer, you can print a mail memo.

1.
Print the Open Document

With the document you want to print open, choose File, Print from the menu or press Ctrl+P. The Print Document dialog box opens.

2.
Select Print Options

The current printer name is displayed in the Print Document dialog box. Click Printer and choose another printer if you don't want to use the one shown. Select All Pages to print all the pages in the memo, or select From Page and enter the page range you want to print. Select the print quality you want, and set the number of copies. Click OK to print.

3.
Select Page Setup Options

Choose File, Page Setup from the menu, or click the Page Setup tab in the Print Document dialog box. Enter the Page Margins, Page Size, Orientation (Portrait or Landscape), and Paper Source settings you want to use. Under Miscellaneous, enter the Start Page Numbers At value if you don't want to start with 1. Select whether you want to print crop marks or override the printer's right edge setting by selecting Clip at Left and Right Margins. Click OK to accept the settings and print the document.

4.
Open Print Preview

Before you print the memo, you can preview it to see how the memo will look when printed. Choose File, Print Preview from the menu, or click the Preview button in the Print Document dialog box.

5.
Preview the Memo

In the Print Preview window, the mouse pointer becomes a magnifying glass. Click with the magnifying glass on the memo to zoom in; click again to zoom out. If your memo has more than one page, click Next Page and Prev Page to go forward and back in the pages. For multiple page memos, click Multi Page to see the pages side by side; click Single Page to see just one page at a time. Click Done to close the Print Preview window.

6.
Print a View

It's often helpful to print the list of documents as it appears in the view. With the view open that you want to print, choose File, Print. In the Print View dialog box, select Selected View. Set any print options you need, and then click OK.

7.
Print Multiple Documents

From the Inbox, you can select several documents to print (put check marks in front of the memos in the selection margin). Choose File, Print from the menu to open the Print View dialog box, and then select Selected Documents. Click OK to print the selected memos, each one starting on a new page (you can change that in the options on the Documents Style tab). If you select Selected View, the entire view prints, but only the selected documents are listed in the view.


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