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Part 4. Reading and Managing Your Mail > Task 3 How to Sort Your Mail

Task 3 How to Sort Your Mail

The mail in your Inbox is sorted in date order, with the oldest mail memo at the top of the list and the newest at the bottom. Changing that sort order can help you locate the mail memo you want to read, print, or delete. Three of the Inbox column headings display sorting triangles (Who, Date, and Size), which means you can change the sort order of the Inbox based on the name of the sender, the date the memo was created, or the size (the disk space occupied by the memo, in bytes).

1.
Reverse the Date Order

You can display the list of memos so the most recent memo appears at the top. To change that order, click the sorting triangle in the Date column heading. Click the triangle again to return the list to its original order. (If you don't, the list will remain in this date order, even when you close Mail and reopen it.)

2.
Put in Order by Sender

Click the sorting triangle in theWho column heading to see the list sorted alphabetically by the sender's first name. This sort order can help you find all the memos from one person. Click the sorting triangle again to return the list to its original order.

3.
Sort by Byte Size

To see the mail memos in order of the size of the memo, click the sorting triangle in the Size column heading. The list appears in size order from largest to smallest. This order is helpful when you're deciding which documents you want to delete because your mail database is becoming too large. Click the sorting triangle again to restore the original order.

4.
Rearrange the Columns

Would you rather have the subject next to the name of the sender? No problem. All you have to do is drag the Subject column heading over the border between the Who and Date columns. When a thick, black line appears at the border line between Who and Date, release the mouse button. The Subject heading will now display immediately after Who. You can drag and drop any of the Inbox column headings.

5.
Customize the View

You can set the Inbox, or any view or folder, to display the columns you want to see, as well as set their order and size. With the Inbox open, choose View, Customize This View. The Customize View dialog box opens.

6.
Set the Column Options

Select which columns you want to see by deselecting the ones you don't need. Select a Column Name and click Move Up or Move Down to change its position in the column headings. You can also set the Sort order of the selected column and its Width (in characters). The Row Spacing and Lines Per Row options affect the entire view. Click Defaults to return to the original settings; click OK to accept your settings.


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