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Part 4. Reading and Managing Your Mail > Task 2 How to Select and Mark Mail

Task 2 How to Select and Mark Mail

Before you can read, delete, print, or otherwise manipulate a mail message, you must select it. A single mail message is selected in every view, as indicated by the black selection box around the message. Some people call this a highlighted message. You can select more than one mail memo document for operations that can be performed on several documents at one time, such as printing. When selecting multiple documents, you mark them with a check mark to indicate that they're selected.

1.
Select a Mail Memo

One document is automatically selected when you open a view or folder. To select a different document, move the selection box using the up- or down-arrow keys or click one on the document's row. The black selection box then appears around that document's row.

2.
Mark Selected Documents

To mark a document as selected, click in the margin to the left of the document where the red stars for unread documents appear—that's the selection margin. A check mark appears, indicating that the document is selected. Put check marks by all the documents you want to select.

3.
Select Contiguous Documents

To select a set of documents that are listed together (without breaks) in a view or folder, click in the selection margin in front of the top document, hold down the mouse button, and drag down to the last document you want to select. Check marks appear in front of every document from the first through the last document.

4.
Select All the Documents

To select all the documents in the view or folder, choose Edit, Select All or press Ctrl+A. Check marks appear in front of all the documents listed in the View pane.

5.
Deselect a Document

If you don't want to include a document in a group of selected documents (or simply want to remove the selection mark), click the check mark in the selection margin to remove it.

6.
Deselect All Documents

To remove the selection marks from all documents in the view or folder, choose Edit, Deselect All.


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