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Part 12. Enhancing Documents > Task 6 How to Create Document, View, and Databas...

Task 6 How to Create Document, View, and Database Links

Links are pointers to other documents, views, or Domino databases. If you want to send a mail message and refer to a document in the Help database, for example, you can create a document link in your memo. When the recipient gets your message, he can click the link icon to see the document to which you are referring. You must be sure, however, that the person using the link also has access to the document, view, or database that the link opens.

1.
Create a Document Link

Begin by opening the document to which you want to link or select it in a view. Be sure to use a server copy of the database that everyone has access to and not a local copy. Other users can't read documents stored only on your computer. Choose Edit, Copy As Link, Document Link.

2.
Paste the Document Link

Switch to the document you are creating or editing. Position the cursor where you want the link icon to appear and choose Edit, Paste. An icon for the document link you created in step 1 appears in the document. The user clicks that icon to open the linked document.

3.
Create an Anchor Link

An anchor link is similar to a document link, but it connects to a specific location in a document. Start by opening the document to which you want to link—it must be in edit mode. Select the text to which you want to link and choose Edit, Copy As Link, Anchor Link. A dialog box appears with the selected text in a text box. Edit the anchor text, if necessary, and click OK. An icon appears next to the text in the document indicating where the anchor link will go (seen only in edit mode). Then save the document.

4.
Paste the Anchor Link

Switch to the document you're creating or editing (it could even be elsewhere in the same document, maybe at the top). Position your cursor where you want the link icon to appear and choose Edit, Paste. The anchor link you created in step 3 appears in the document. When the user clicks it, the linked document opens with the cursor at the anchor text you selected.

5.
Create a View Link

A view link connects to a view, either in the same database or in another database. After the user clicks the view link icon, the view appears onscreen. Start by opening the view to which you want to link; then choose Edit, Copy As Link, View Link. Switch to the document where you want to place the icon and position your cursor where you want the link to appear. Choose Edit, Paste. The link appears in the document.

6.
Create a Database Link

A database link connects to a database. After a user clicks the database link icon, the database opens to its default view. Using a database link is a great way to introduce a new database on the server. Open the database and then choose Edit, Copy As Link, Database Link. Switch to the document where you want to place the icon and put your cursor where you want the link to appear. Choose Edit, Paste. The database link icon appears in the document.


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