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Part 12. Enhancing Documents > Task 1 How to Insert Tables

Task 1 How to Insert Tables

Tables organize information into columns and rows that help readers view and digest important information. Table data is contained in cells, which are the rectangles made by the intersection of the columns and rows. Each cell is independent of all the other cells. You have control over the size and formatting of each cell, and a table cell can contain text, graphics, and just about anything that a Notes document can contain.

1.
Create a Basic Table

Create a new document or open an existing one in edit mode. Place the cursor in a rich text field, such as the body of a mail memo, at the point where you want the table to appear. Choose Create, Table from the menu, or click the Insert Table button on the Edit Document toolbar. The Create Table dialog box opens.

2.
Specify the Table Size

Enter the Number of Rows and Number of Columns you want your table to have. For the table width, select Fits to Window if you want the table to stretch or shrink horizontally to fit the window in which the table appears. To keep the table within the margins you set, select Fit with Margins. Select the Fixed Width option to maintain the table size you set regardless of the width of the window or margins—part of your table could be cut off from view.

3.
Choose the Table Type

Five types of tables are available. The basic table is just a standard grid of rows and columns, whereas the tabbed table shows each row as a tab you can click. An animated table displays each row for the specified number of seconds. A caption table displays each row as a clickable caption, and the programmed table displays one row based on a field value (for application designers only). Click the appropriate table type button, and then click OK. A blank table appears in your document.

4.
Enter Text into Table Cells

To enter text into a table, click inside a cell and type. Press Tab to move from cell to cell, press Shift+Tab to move back to the previous cell, or use the arrow keys to move in any direction. Pressing Enter while in a table cell doesn't move your cursor, but instead creates a new paragraph within the cell.

5.
Format the Table Text

You apply formatting to text in a table as you do text anywhere in a Notes document. The only difference is in how you select the text. You can select an entire row, one column, multiple columns or rows, or blocks of cells depending on which cells you drag across. For example, to select a block that is two columns wide, you start dragging at the upper-left cell of the first column and end at the bottom-right cell of the second column.

6.
Apply the Format

After selecting cells, rows, or columns, make your formatting selections. The formatting applies to all the text in all the selected cells. To the row selected in step 5, we've applied bold type and then centered the headings. Note that when you set paragraph alignment, such as centering, the alignment applies only to the selected cells—not all the cells in the column or row.


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