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Part 11. Editing Documents > Task 7 How to Create Headers and Footers

Task 7 How to Create Headers and Footers

When you prepare a document for printing, you might want to include headers or footers to help identify the printout. A header is text that appears at the top of each printed page; a footer is text that appears at the bottom of each printed page. You can preview the header and footer text if you have the document open when you choose File, Print Preview.

1.
Open Document Properties

With the document open or selected in a view, choose File, Document Properties from the menu. The Documents properties box opens. Click the Printing tab and select Header or Footer, depending on which you want to create.

2.
Enter the Text

In the Header/Footer Text box, type the text you want to appear in the header or footer for the document. The text is automatically left-aligned. If you want to center the text, click the Insert Tab button before you type to insert a vertical bar (|). A second vertical bar tells Notes to right-align the text. The vertical bars don't print. Click the check mark next to the text box to indicate the text is complete.

3.
Insert a Page Number

In the Header/Footer Text box, move the cursor to the position where you want a page number to appear. Click the Insert Page Number button. The text &P appears at the cursor location as the page number placeholder. If you want text to accompany the page number, type it first and then insert the placeholder (such as Page #&P). With your cursor after &P, add of and then click the Insert Total Number of Pages button so &Q appears. When printed, the text will then appear as Page #1 of 10.

4.
Insert the Date and Time

You can also insert the date into the header or footer text. Put your cursor where you want the date to appear and click the Insert Date button. The date placeholder text &D appears. To add the time, click the Insert Time button and the &T placeholder appears. When the document prints, the current date and time will be printed in the header or footer.

5.
Add the Window Title Bar Text

In some Notes applications, the name of the document appears in the title bar of the window. You can add that name to your header or footer text by clicking the Insert Title button. The title placeholder &W appears in your header or footer text at the cursor position.

6.
Set the Formatting

In the Format area of the Document properties box, select the Font, Size, and Style for the text in the header or footer. Your selection applies to the entire header or footer. You can't select part of the text and apply formatting to only that selection.


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