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Part 11. Editing Documents > Task 6 How to Create and Apply Styles

Task 6 How to Create and Apply Styles

Preparing long documents or documents that need to have a similar look can be tedious if you must keep applying the same set of font and paragraph attributes over and over (especially if you don't remember what you set previously). Instead, define a style that is defined as having those attributes and just apply the style whenever you need that attribute set (such as a heading).

1.
Create the Style

Start by formatting a paragraph with the text attributes you want for the style. Select the paragraph, and then open the Text properties box by choosing Text, Text Properties. Select the Paragraph Styles tab, and then click the Create Style button. The Create Paragraph Style dialog box opens.

2.
Name the Style

In the Style Name box, enter the name you want to assign the style. Select Include Font in the Style to incorporate the font of the selected paragraph as part of the style definition. If you want to use this style in other documents, select Make Style Available for All Documents.

3.
Set Up a Style Cycle Key

One way to apply styles to a selected paragraph is to use the Style Cycle key by pressing F11. Keep pressing F11 until the desired style is applied. To add your new style to the list of styles that F11 cycles through, select Assign Style to the Style Cycle Key (F11). Click OK to save the style.

4.
Apply the Style

Select the paragraph to which you want to apply the style. Choose Text, Apply Style, and select the name of the style. If you have the Text properties box open, click the Paragraph Styles tab and then click the style name to apply the style to the selected paragraph. You can also press F11 until the style is applied to the paragraph (or click the Style button on the Edit Document toolbar). Or, if the Paragraph Style button is available on your Status bar, click the button and select the style from the pop-up menu.

5.
Redefine a Style

To change the formatting of an existing style, modify a paragraph to give it the formatting you want the style to have. Then open the Text properties box, select the Paragraph Styles tab, and click the Redefine Style button. In the Redefine Paragraph Style dialog box, select the style you want redefined and then click OK.

6.
Delete a Style

If you decide you no longer need a style, open the Text properties box, click the Paragraph Styles tab, and click the Delete Style button. The Delete Paragraph Style dialog box opens. Select the style you want to delete and click OK. The paragraphs that had been assigned that style retain their current formatting but are assigned None as their paragraph style.


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