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Part 5. Creating and Sending Mail > Task 5 How to Attach Files

Task 5 How to Attach Files

In Part 4, “Reading and Managing Your Mail,” you learned to handle files attached to mail messages you received. When you are the one who needs to send a file to another person, you can attach the file to your outgoing mail message. Be aware, however, that attached files sent through the Internet can lose formatting. If they arrive scrambled, contact your Internet service provider (ISP) or Domino Administrator.

Start the Mail Memo

Create the memo by adding the address information and a subject and writing the body text. Click in the message area of the memo where you want the attachment icon to appear (the location of the cursor isn't as important for messages being sent to non-Notes recipients; it always shows at the bottom). You cannot attach a file unless your cursor is somewhere within the message body area.

Attach the File

Choose File, Attach from the menu, or click the Attach button (paper clip) on the Edit Document toolbar. The Create Attachment(s) dialog box appears.

Select the File

From the Look In drop-down list, select the drive and folder where the file is stored. Then, select the file from the list of files at that location (point at the filename to see a description of the file if you're not sure which one is the correct file). Click Create.

Add More Than One Attachment

With the Create Attachment(s) dialog box open, you can select more than one file to attach to the memo. To select consecutive files, click the first file to select it, press and hold the Shift key, and click the last file you want in the list. All the files between are also selected. Click Create to attach all the highlighted files.

Attach Several Nonconsecutive Files

To select nonconsecutive files from the list in the Create Attachment(s) dialog box, press and hold the Ctrl key as you click the files you want to attach. Click Create. Icons for all the selected files appear in the memo.

Drag and Drop Attachments

If you have a file on your desktop or in an open file folder window, you can drag that file icon into the message area of your memo and drop it there. You will have to reduce the size of your Notes window so you can see the desktop. Select the icon of the file you want to attach, hold down your mouse button, and drag it into the Notes window. Release the mouse button when your pointer is over the message portion of the mail memo. The attachment icon appears in the message.



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