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Setting Up Employees

Setting up employees includes making QuickBooks aware of all the paychecks you’ve written since the beginning of the year, up to the date that you designate as your QuickBooks start date. The start date is the first date on which you record information in QuickBooks. You can’t record new paychecks for employees unless QuickBooks knows the history of the employees, so you’ll learn how to set up employees and enter all payment data since the beginning of the year. The purpose of this long way around is to ensure that at the end of this process, you can issue paychecks to your company’s employees, with all deductions accurately accounted for and credited, and that you can produce year-to-date reports summarizing your employees’ earnings and issue W-2 forms.

For the purposes of bringing QuickBooks up to speed with where your business is in the real world, this employee list has to include all employees who have worked for you during the current year—including those who no longer do.


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